Government Administration Officer
ADMINISTRATION OFFICER: MEDICAL RECORDS MANAGEMENT REF
NO: PHOLO 2023/05/05 (X1 POST)
Directorate Patient Affairs
Re-advertisement employees who previously applied are encouraged to reapply
SALARY : R294 321 – R343 815 per annum, (plus benefits)
CENTRE : Pholosong Regional Hospital
REQUIREMENTS :
- Grade 12 with 5 years’ experience in documents and Record Management or
- Grade 12 with National Diploma/Degree in relevant administration qualification
with 3 years’ experience in Records/Archives Management. Skills: Excellent
verbal and written communication skills. Good interpersonal relation skills and
ability to work under pressure and meet deadlines. Be computer literate, have
communication, organizational/administrative skills. Knowledge of Promotion
of Administrative Justice Act, Promotion of Access to Information Act, Popia - Act and all applicable governmental prescripts and legislations. Ability to
maintain good record keeping (electronic and manual).
DUTIES :
Ensure efficient and effective booking system throughout the clinical business.
Assist with administration and implementation of PAIA in the department.
Manage both PAIA Office and Medical Records staff. Monitor all PAIA request
and adhere to PAIA SOP. Facilitate awareness sessions for
PAIA/PAJA/POPIA/MISS and National Archives Act in the hospital. Supervise
staff and monitor their performance. Develop a monthly section 32 report.
Manage and maintain confidentiality of documents efficiently and effectively.
File documents in a way, which is orderly and enables easy access to
information. Supervise the processing and process for archiving and Disposal
of medical records. Compile monthly statistics and any other administrative
duties as delegated from time to time by authorized personnel. Responsible for
supervision of staff including training, performance management and
development, leave management, staff attendance, employee wellness and
application of disciplinary procedures.
ENQUIRIES : Mr. J.M. Segabutla Tel No: (011) 812 5170
APPLICATIONS :
Applications should be hand delivered to Pholosong Hospital between 8am and
3pm at Ground Floor, Human Resource Offices Nurses Residence. The
Assistant Director: Human Resource Department, Pholosong Hospital, 1067
Ndaba Street Tsakane Brakpan, Private Bag X4, Brakpan, 1550. No faxed or
emailed applications will be considered.
NOTE : Applications must be submitted on form Z83 Fully completed, obtainable from
any Public Service or on the internet at www.dpsa.gov.za/documents. Only
shortlisted candidate will submit certified copies of original educational
qualification certificates, ID document and Driver’s license (where applicable)
and relevant council registration certificate and proof of current registration.
Relevant service certificates. If you have not been contacted within three (3)
months after the closing date, please accept that your application was
unsuccessful. Candidates will be subjected to Personnel Suitability Checks
(PSC) – Verification (Reference checks- Provide at least 3 off which one must
be immediate supervisor, identity verification, qualifications verification,
criminal record checks, credit/financial stability checks and employment
verification). The recommended candidate is subjected to medical surveillance
as required by the Occupational Health and Safety Act, Act 5/1993. The
Gauteng Department of Health is guided by the principles of Employment
Equity; therefore, all the appointments 146 will be made in accordance with the
Employment Equity target of the department. People with disability are
encouraged to apply.
NOTE : Applications must be submitted on the new Z83 form. The application form is
obtainable from any Public Service Department or on the internet at
www.dpsa.gov.za/documents. The new Z83 must be fully completed (please
refer on the left side of Z83 special notes for clarity), it must be initialled and
signed. On the Z83 application form the Department where position was
advertised it should state Department of Health (Chris Hani Baragwanath
Academic Hospital). According to Department of Public Service and
Administration (DPSA) Circular 19 of 2022, applicants are not required to
submit copies of qualifications, service certificate and other relevant
documents on application but must submit a fully completed Z83 and a detailed
Curriculum Vitae. The Curriculum Vitae should be recently updated that
specifies the following: All experience should be in a chronological order
indicating the position, institution and respective dates indicating the starting
and ending period (DD/MM/YYYY). The information on the new Z83 must be
in sync with the Curriculum Vitae. Only shortlisted candidates will be
required/requested to submit certified copies of qualifications, service
certificate, other relevant documents on or before the interview and candidates
in possession of a foreign qualification will be required to furnish the
Department with an evaluation certificate from the South African Qualifications
Authority (SAQA). Personnel Suitability Checks (PSC) –Verification
(Reference checks- Provide at least 3 off which one must be immediate
supervisor, the Department shall reserve the right to conduct verification
beyond names provided, where necessary. Failure to submit all the relevant
information preceding the statement above will result in disqualifying the
candidate. Identity verification, qualifications verification, criminal record
checks, credit/financial stability checks and employment verification. If you
have not been contacted within three (3) months after the closing date, please
accept that your application was unsuccessful. The recommended candidate
may be subjected to medical surveillance as required by the Occupational
Health and Safety Act, Act 5/1993. CHBAH reserves the right to utilize practical
